Marine Safety Management System (MSMS) Documentation Toolkit

Product Description

Product Type: Digital Download File Format: MS Word (.docx) Total Documents: 190+ Delivery: Instant — direct to your email inbox

What Is the ISM Code?

The International Safety Management (ISM) Code is the IMO's international standard for the safe management and operation of ships and for pollution prevention. Mandatory under SOLAS Chapter IX, the ISM Code requires every shipping company to establish, implement, and maintain a Safety Management System (SMS) covering safety policies, defined responsibilities, the role of the Designated Person Ashore (DPA), emergency preparedness, reporting of accidents and non-conformities, maintenance of the ship and equipment, and verification & review of the SMS.

Whether you're a shipowner, ship manager, bareboat charterer, or any entity that has assumed responsibility for the operation of a ship, ISM compliance is essential — without it, your company cannot hold a Document of Compliance (DOC) and your vessels cannot hold a Safety Management Certificate (SMC). Our toolkit provides the recognised framework to build a fully compliant SMS, demonstrate safe operations to flag administrations, port state control, and class societies, and protect crew, cargo, and the marine environment.

What's Included in Our ISM Code Documents

Our toolkit gives you every document needed to build a fully structured, ISM-aligned Safety Management System covering both Head Office and Fleet operations — without starting from scratch. All documents are pre-built, code-mapped, and ready to customise:

·       Cover Pages & Document Control — Get your SMS up and running quickly with controlled cover pages, distribution lists, revision records, and acknowledgement forms ensuring proper document governance

·       Safety Management Manual (SMM) — The cornerstone of your SMS, covering Safety & Environmental Policy, Drugs and Alcohol Policy, Organization, DPA, Risk Assessment, HR & Training, Compliance Assurance, Communication, Operational Risk Control, Maintenance & Purchasing, Emergency Preparedness, Verification & Review, and Cyber Security

·       Company Procedures Manual (CPM) — Full Head Office procedures including Responsibilities (Chairman, CEO, DPA, Fleet Manager, Marine & Technical Operations Heads, Senior Officers), Documentation Structure, Document Control, Definitions, Risk Assessment, Manning, Training, Compliance, Communications, Operational Risk Management, Maintenance, Dry-Docking, Purchasing, Emergency Procedures, Incident Investigation, Audits, and Management Review

·       Fleet Instructions Manual (FIM) — Complete shipboard procedures covering Shipboard Organisation, Master and Officer Responsibilities, Onboard Risk Assessment, Vessel Manning, Familiarisation, Handover, Appraisals, Complaint Handling, Harassment & Bullying, Disciplinary Procedures, Bridge Procedures, Master's & Bridge Standing Orders, Deck & Cargo Operations, Ballast Water Management, Engine Room Operations, Garbage Management, Hot Work, Enclosed Space Entry, IHM Certification, Maintenance, Dry-Docking, Inspections, Emergency Planning & Procedures, War Zone Precautions, Medical Arrangements, and Drug & Alcohol procedures

·       Forms & Checklists Manual — The complete operational toolkit including Risk Assessment Worksheets, Recruitment Forms, Familiarisation Checklists (all ranks), Handover Forms (all ranks), Disciplinary Forms, Statutory & Other Certificates Trackers, PSC Checklists, LSA-FFA Expiry Trackers, Safety Officer Inspection Checklists, Bridge Preparation Checklists, Passage Planning, Watch Handover Forms, Cargo Loading Checklists, Engine Room Checklists, Bunkering Checklists, Hot Work Permits, Enclosed Space Entry Permits, PMS Forms, Emergency Drill Schedules, Collision Reports, Note of Protest forms, and Master's SMS Review

Toolkit Documents — Master List

1. Cover Page Amended

1.     ISM Covering Page

2.     CP 04.02.01 — Acknowledgement of Familiarisation

3.     CP 02.02.01 — Distribution List

4.     CP 02.02.02 — Revision Record

2. Safety Management Manual (SMM)

5.     Safety Management Manual — Table of Contents

6.     SM 01.01 — Safety & Environmental Policy

7.     SM 01.02 — Drugs and Alcohol Policy

8.     SM 01.03 — Organization

9.     SM 01.04 — DPA (Designated Person Ashore)

10.  SM 02.01 — Safety Mgt. System Documentation

11.  SM 03.01 — Risk Assessment

12.  SM 04.01 — HR, Training and Familiarisation

13.  SM 05.01 — Compliance Assurance

14.  SM 06.01 — Communication

15.  SM 07.01 — Operational Risk Control

16.  SM 08.01 — Maintenance & Purchasing

17.  SM 09.01 — Emergency Preparedness

18.  SM 10.01 — Verification, Review and Evaluation

19.  SM 11.01 — Cyber Security

3. Company Procedures Manual (CPM)

20.  CP 07.02 — Chartering Procedures

21.  Company Procedures — Table of Contents

22.  CP 01.01 — Resp Chairman

23.  CP 01.02 — Resp CEO

24.  CP 01.03 — Responsibilities — Executive Manager Operations Sector

25.  CP 01.04 — Resp DPA

26.  CP 01.05 — Resp Fleet Manager

27.  CP 01.06 — Resp Head Marine Operations

28.  CP 01.07 — Resp Head Technical Operations

29.  CP 01.08 — Resp Senior Officers

30.  CP 02.01 — Documentation Structure

31.  CP 02.02 — Document Control

32.  CP 02.03 — Definitions

33.  CP 02.04 — Abbreviations

34.  CP 03.01 — Risk Assessment

35.  CP 04.01 — Vessel Manning HO

36.  CP 04.01.A — Instructions to Manning Agents

37.  CP 04.02 — Training & Familiarisation

38.  CP 05.01 — Compliance Assurance — HO

39.  CP 06.01 — HO Communications

40.  CP 07.01 — Operational Risk Management

41.  CP 08.01 — Maintenance — HO

42.  CP 08.02 — Dry-Docking — HO

43.  CP 09.01 — Purchasing Procedure — HO

44.  CP 10.01 — Emergency Procedure HO–Ships

45.  CP 10.01A — Appendix A: Emergency Response Flow Chart

46.  CP 11.01 — Incident Investigation

47.  CP 11.02 — Audits

48.  CP 11.03 — Management Review

4. Fleet Instructions Manual (FIM)

49.  FI 07.11 — Catering Operations

50.  Fleet Instructions Manual — Table of Contents

51.  FI 01.01 — Shipboard Organisation

52.  FI 01.02 — Resp Master

53.  FI 01.03 — Resp Deck Officers

54.  FI 01.04 — Resp Engineer Officers

55.  FI 02.01 — Planning

56.  FI 03.01 — Onboard Risk Assessment

57.  FI 03.01.A — Onboard Risk Assessment Annex A

58.  FI 04.01 — Vessel Manning — Fleet

59.  FI 04.02 — Familiarisation — Ship Staff

60.  FI 04.03 — Handover — Ship Staff

61.  FI 04.04 — Appraisals — Ship Staff

62.  FI 04.05.A — On Board Complaint Handling Procedures

63.  FI 04.05.B — Harassment and Bullying

64.  FI 04.05.C — On Board Disciplinary Procedure and Code

65.  FI 05.01 — Compliance Assurance — Fleet

66.  FI 06.01 — Fleet Communication

67.  FI 06.02 — Ship Staff Meetings

68.  FI 07.01 — Ship Operations — General

69.  FI 07.01.A — Guidelines for Shipboard Filing Systems

70.  FI 07.02 — Bridge Procedures

71.  FI 07.02.A — Master's Standing Orders

72.  FI 07.02.B — Company Bridge Standing Orders

73.  FI 07.03 — Deck Operations

74.  FI 07.04 — Cargo Operations

75.  FI 07.05 — Ballast Water Management

76.  FI 07.06 — ER Operations

77.  FI 07.06.A — CE's Standing Orders

78.  FI 07.07 — Garbage Management Plan

79.  FI 07.08 — Additional Safety on Ships

80.  FI 07.09 — Hot Work Permits

81.  FI 07.10 — Enclosed Space Entry

82.  FI 07.12 — IHM Certification and Ship Recycling

83.  FI 08.01 — Maintenance — Fleet

84.  FI 08.01.A — Navigational Equipment Inspections

85.  FI 08.02 — Dry-Docking — Fleet

86.  FI 08.02.A — Standard Dry-Dock Repair List

87.  FI 08.03 — Ship Inspections

88.  FI 08.03.A — Flag Admn FFE Inspections

89.  FI 08.03.B — Safety Equipment Survey

90.  FI 09.01 — Purchasing Procedure — Fleet

91.  FI 10.01 — Emergency Planning — Fleet

92.  FI 10.01.A — Emergency Response Organisation — Fleet

93.  FI 10.02 — Emergency Procedure — Fleet

94.  FI 10.02.A — Contingency Plans

95.  FI 10.02.B — Emergency Response Flow Chart — Fleet

96.  FI 10.02.C — Documents Required After Emergency

97.  FI 10.02.D — War Zone Precautions & Guidelines

98.  FI 10.03 — Emergency Insurance and Claims

99.  FI 10.04 — Medical Arrangements — Fleet

100.         FI 11.01 — Drug and Alcohol Procedure

101.         FI 11.02 — Master's Review & Verification

102.         FI 11.02.A — Master's Verification Checklist

5. Forms and Checklists Manual

103.         FI 07.04.01 — (Cargo Type) Loading Checklist

104.         Forms and Checklists Manual — Table of Contents

105.         CP 02.02.01 — Distribution List

106.         CP 02.02.02 — Revision Record

107.         CP 02.02.03 — Change Request

108.         CP 03.01.01 — Risk Assessment Worksheet

109.         CP 04.01.02 — Recruitment and Promotion Form

110.         CP 04.01.03 — Standards for Recruitment and Promotion

111.         CP 04.02.01 — Acknowledgement of Familiarisation

112.         CP 05.01.A — List of Publications

113.         CP 10.01.01 — HO Emergency Response Checklist

114.         CP 11.01.01 — Accident / Dangerous Occurrence Report

115.         CP 11.02.01 — Internal Audit Checklist — HO

116.         CP 11.02.02 — Internal Audit Checklist — Ships

117.         CP 11.02.03 — Corrective Action Request

118.         FI 04.01.01O — Report of Original Certificates Officers

119.         FI 04.01.01R — Report of Original Certificates — Ratings

120.         FI 04.01.02 — Medical Certificate Forms

121.         FI 04.01.03 — Table of Shipboard Working Arrangement

122.         FI 04.01.04 — Records of Hours of Work

123.         FI 04.02.01 — Initial Safety Familiarisation

124.         FI 04.02.02 — Familiarization — Deck Officers

125.         FI 04.02.03 — Familiarization — Deck Crew

126.         FI 04.02.04 — Familiarization — Radio Officer

127.         FI 04.02.05 — Familiarization — Engineer Officers

128.         FI 04.02.06 — Familiarization — Engine Room Crew

129.         FI 04.02.07 — Familiarization — Catering Crew

130.         FI 04.02.08 — Familiarization — Supernumeraries

131.         FI 04.03.01 — Handover Form — Master

132.         FI 04.03.02 — Handover Form — Chief Officer

133.         FI 04.03.03 — Handover Form — Second Officer

134.         FI 04.03.04 — Handover Form — Third Officer

135.         FI 04.03.05 — Handover Form — Radio Officer

136.         FI 04.03.06 — Handover Form — Chief Engineer

137.         FI 04.03.07 — Handover Form — Second Engineer

138.         FI 04.03.08 — Handover Form — Third Engineer

139.         FI 04.03.09 — Handover Form — Fourth Engineer

140.         FI 04.03.10 — Handover Form — Electrical Officer

141.         FI 04.03.11 — Handover Form — Catering Officer

142.         FI 04.04.01 — Personnel Report

143.         FI 04.05.01 — Disciplinary Action Form

144.         FI 04.05.02 — Notice of Disciplinary Hearing

145.         FI 05.01.01 — Status of Statutory Certificates

146.         FI 05.01.02 — Status of Other Certificates

147.         FI 05.01.03 — PSC Maintenance Guide Checklist

148.         FI 05.01.04 — LSA-FFA Expiry Dates

149.         FI 05.01.05 — Navigation and Radio Inspection Report

150.         FI 05.02.01 — Safety Officer Inspection Checklist (Accommodation)

151.         FI 05.02.01 — Safety Officer Inspection Checklist (Deck)

152.         FI 05.02.01 — Safety Officer Inspection Checklist (Engine and Steering Rooms)

153.         FI 06.02.01 A — Accommodation

154.         FI 06.02.01 B — Deck and Cargo Spaces

155.         FI 06.02.01 C — Engine Room and Steering Gear

156.         FI 07.02.01 — Preparation for Sea — Bridge

157.         FI 07.02.01A — Steering Gear Checklist — Bridge

158.         FI 07.02.02 — Passage Plan

159.         FI 07.02.03 — Waypoint Checklist

160.         FI 07.02.04 — Handing / Taking Over Watch at Sea

161.         FI 07.02.05 — Changing Over Watch at Anchor

162.         FI 07.02.06 — Navigation in Heavy Weather

163.         FI 07.02.07 — Preparation for Arrival Port

164.         FI 07.02.A — Under-Keel Clearance Calculation Form

165.         FI 07.04.02 — Pre-Quarantine Inspection Checklist

166.         FI 07.06.01 — Handing / Taking Over Watch at Sea — ER

167.         FI 07.06.02 — Departure Port Checklist — ER

168.         FI 07.06.03 — Arrival Port Checklist — ER

169.         FI 07.06.04 — Bunkering Checklist

170.         FI 07.06.05 — Steering Gear Checklist Engine Room

171.         FI 07.06.06 — OWS Overboard and Bilge Suction Valves

172.         FI 07.09.01 — Hot Work Permit

173.         FI 07.10.01 — Enclosed Space Entry Permit

174.         FI 07.11 — Potable Water Test Record

175.         FI 08.01.01 — Weekly Routine Checklist

176.         FI 08.01.01B — Critical Equipments List

177.         FI 08.01.01C — PMS Forms

178.         FI 08.01.01D — Index Numbers for PMS

179.         FI 08.02.01 — DPR Status Report

180.         FI 08.02.02 — Dry-Dock Preparation Checklist

181.         FI 08.03.01 — Tank Inspection Status Report

182.         FI 10.01.01 — Schedule of Emergency Drills

183.         FI 10.02.01 — Protest For Collision

184.         FI 10.02.02 — Protest For Collision — Letter Form

185.         FI 10.02.03 — Report of the Collision

186.         FI 10.02.04 — Master's Report of the Collision

187.         FI 10.02.05 — Statements by Ship's Personnel

188.         FI 10.02.06 — Master's / Chief Engineer's Report

189.         FI 10.02.07 — Lube Oil Statement

190.         FI 10.02.08 — Fuel Oil Statement

191.         FI 10.03.01 — Master's Note of Protest

192.         FI 11.01 — Alcohol Test Report

193.         FI 11.03.01 — Master's Review of SMS

How It Works

From Purchase to Implementation

1. Select Your Toolkit Choose the toolkit that fits your organisation and objectives.

2. Purchase & Download Complete checkout and receive instant access to all documents via email.

3. Customise Edit the templates to match your fleet, vessel types, trading patterns, and company structure.

4. Implement Follow the User Guide to deploy the SMS at Head Office and onboard your vessels.

Most companies achieve full alignment and DOC/SMC audit readiness within 4 weeks using our toolkits — compared to 3+ months when building documentation from scratch.

Why Buy from UCStoolkit

·       Reduce Implementation Time from 3 Months to 1 Month Building an ISM-compliant SMS from scratch takes significant time, maritime expertise, and resources. Our pre-built, code-mapped toolkits eliminate the research, drafting, and formatting work — so your team can focus on customising procedures to your fleet and going live fast. Most customers are audit-ready within 4 weeks of purchase.

·       Audit-Ready Documents — No Guesswork Every document in our toolkits is structured with DOC and SMC audits in mind, plus PSC inspections, flag administration audits, and class society verifications. Content, terminology, and formatting are aligned directly to ISM Code requirements — reducing non-conformities and giving your DPA, masters, and crew confidence when the auditor arrives.

·       The Lowest Price on the Market — Guaranteed UCStoolkit offers the most complete, expert-built ISM documentation packages at the lowest price available anywhere. You get a full Head Office and Fleet SMS at a fraction of what a maritime consultant would charge. If you find a comparable toolkit at a lower price, we'll match it.

Frequently Asked Questions

·       What format are the documents in, and how are they delivered? All documents are provided as fully editable MS Word (.docx) files. After completing your purchase, you'll receive an instant download link delivered directly to your email inbox — no waiting, no shipping.

·       How long does it take to implement a toolkit? Most companies can customise and deploy a full toolkit within 3–4 weeks. This is a significant reduction compared to building documentation from scratch, which typically takes 3 months or more.

·       Will these documents help us pass a DOC or SMC audit? Yes. Every document is structured to meet the requirements of the ISM Code and is designed to hold up under flag administration, recognised organisation (RO), and port state control review. Our customers consistently report fewer non-conformities and a smoother audit experience.

·       Can we edit the templates to suit our fleet? Absolutely. All documents are fully editable and built to be customised to your specific vessel types, trading patterns, manning structure, and company terminology. The toolkit gives you the professional framework — you tailor the details.

·       Are the toolkits up to date with the current ISM Code? Yes. We monitor amendments to the ISM Code and related IMO instruments and update our toolkits accordingly, so you're always working with current documentation recognised by flag administrations and ROs worldwide. Cyber Security (per IMO Resolution MSC.428(98)) is included.

·       Are the documents compatible with standard software? Yes. All documents are created in Microsoft Office Word, ensuring compatibility with the latest versions of the application. No specialist software is required.

·       What support is included after purchase? Every purchase includes lifetime unlimited email support from our experienced maritime consultants. There is no time limit and no cap on questions — we support you through implementation and beyond.

·       Can I request a custom toolkit or additional vessel-specific procedures? Yes. We can build custom maritime documentation toolkits and training materials on request, including tanker, bulk carrier, container ship, offshore, or passenger vessel-specific procedures. Contact us with your requirements and our team will respond within 24 hours.